Members & Permissions

This document explains how to manage space members and permissions in Antpocket.

A space is a team or company unit within the inventory management area. Every space has one owner, and members who've been granted permission by the owner work with the data together.

Related pages

• Space selection screen (app home) — send a request to join a space, accept/decline received invitations
• Master Data > Space — check the space code, view owner info, leave the space
• Master Data > Members & Permissions — member list, permission settings, sending invitations / handling received requests

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1. Two ways to become a member of a space

There are two ways to add a new member to a space.

1. Request to join (using a space code): the user who wants to join enters the space code to send a request to the owner, and becomes a member once the owner accepts.
2. Invitation (using email): the owner sends an invitation by email, and the recipient becomes a member once they accept.

Either way, the relationship is only established once the owner accepts or the user accepts, depending on the direction.

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2. Requesting to become a member from the space owner

Use this method when you want to join an already-running space.

Prerequisite: getting the space code

The space code is a 6-digit identifier, available here:

• Menu path: Master Data > Space > Space code field
• Ask the space owner or an existing member for the code.

Sending a request to join

1. After logging in, go to the space selection screen.
2. Click the Request to Join a Space card in the card list.
3. Enter the received space code (6 digits) in the dialog and click Confirm.
4. If you see the message "Requested. You can become a member once the space owner confirms it.", the request was received successfully.

Checking the status after requesting

A card for the request you sent is shown on the space selection screen, and behaves differently depending on its status.

Status	Display	Available action
Awaiting (requested)	"Awaiting approval.."	Can cancel the request
Accepted (replied + accepted)	"Your request to join has been approved."	Click Confirm to process it. You become a full member afterward
Declined (replied + rejected)	"Your request to join has been declined."	Click Confirm to clear the card

As the owner: handling received requests

The space owner can check incoming requests to join in the Received Invitations area of the Master Data > Members & Permissions page.

• Clicking Accept immediately adds that user as a space member.
• Clicking Decline changes the request status to declined.

Note: the received-requests area is only shown to the space owner.

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3. The space owner inviting someone to the space

This is the method where the owner picks out a specific user to invite first.

Sending an invitation

1. Menu path: Master Data > Members & Permissions
2. Click the Invite button in the Sent Invitations area of the page. (only shown to the owner)
3. Enter the registered email of the user to invite in the dialog.
   • This must be an email address already registered with Antpocket.
4. Click Send to send the invitation — you'll see the message "Invited to the space."

Checking the status after inviting

You can check the status of sent invitations in the Sent Invitations table.

Status	Available action
Awaiting	Can cancel to withdraw the invitation
Responded (accepted or declined)	Click Confirm to acknowledge the response and clear it from the table

As the invited user

The invited user can check and accept/decline the invitation in either of these places:

• After logging in, on the space selection screen — click Accept or Decline on the invitation card
• If already in another space — in the Received Invitations area of Master Data > Members & Permissions

Accepting immediately makes them a member of that space.

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4. Managing members

Page path: Master Data > Members & Permissions

Member list

The Members table at the top of the page shows the nicknames and emails of everyone currently in the space.

The action buttons on each member row depend on the logged-in user's permissions.

• Non-owners: only the View Permissions button is shown (can only view other members' permissions)
• Owner: the Set Permissions and Remove buttons are shown

Removing a member (owner only)

1. Click the Remove button on the row of the member to remove.
2. Click Yes in the confirmation dialog to immediately remove them from the space.
3. The space owner can't remove themselves (the button is disabled).

Leaving a space (as a member)

Members who aren't the owner can leave the space on their own.

• Menu path: the Leave Space button at the bottom of the Master Data > Space page
• Leaving deletes all of your permissions related to that space.

Checking your own permissions

The My Permissions area in the middle of the Members & Permissions page shows your current permissions as chips.

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5. Permission types and descriptions

Permissions are granted per member, and the owner can toggle them via checkboxes in the Master Data > Members & Permissions > [member row] > Set Permissions dialog.

The permissions you allow on an AI connection follow this same model, and you can only allow what you hold yourself. (See Permissions and Managing Connections)

Permission rules

• Only the space owner can change permissions.
• If another member opens the permission dialog, it's shown as view-only.
• The space owner's permissions are all always granted and locked — they can't be modified.

5.1 Ownership

Permission	Code	Description
Space owner	space.owner	Holds the billing account as the owner. Automatically has every permission in the space, and can grant/revoke permissions for members.

• The space owner permission can't be toggled directly in the dialog.
• Each space has exactly one owner.

5.2 Data

Permission	Code	Description
Manage data	schema.writable	Can create/edit/delete trading partners, warehouses, products, and product properties.

• Members without this permission can still open the Master Data screens, but change actions are blocked.

5.3 Actions

Permission	Code	Description
Action approval	action.confirmable	Can approve created actions (inbound/outbound/transfer/adjustment).
Action: Inbound	action.store	Can create inbound actions.
Action: Outbound	action.release	Can create outbound actions.
Action: Transfer	action.move	Can create transfer actions.
Action: Adjustment	action.adjustment	Can create adjustment actions.

• The permission to create actions directly (inbound/outbound/transfer/adjustment) is separate from the permission to approve them (action approval), so authoring and approving can be assigned to different members.

5.4 Assets

Permission	Code	Description
View asset data	asset.view	Can view data related to assets and product prices.

• Without this permission, the unit price field is hidden on the product register/edit screen, and access to asset statistics is also restricted.

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Appendix: FAQ

Q. Where do I find the space code?

You can find the 6-digit code in the Space code field on the Master Data > Space page. Ask the owner or an existing member for it.

Q. Can I invite an email that isn't registered yet?

The email must already be registered with Antpocket to receive an invitation. Please have them sign up first, then send the invitation.

Q. Can the owner be removed too?

The owner can't be a target of removal. If ownership needs to be transferred, that requires a separate process.

Q. Do permission changes take effect immediately?

Yes — once you click Edit after making changes in the permission dialog, they take effect immediately.